Job Details

Program Assistant
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Position Number: 5729872
Location: Moscow, ID
Position Type: Secretary and Administrative Assistants

University of Idaho

Program Assistant

Location: Caldwell

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $18.50/hr or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Minimum Qualifications:

High School Diploma or equivalent

One-year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email, and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Preferred Qualifications:

Bachelor's Degree in public relations, Marketing or similar area, or four years of experience in Public Relations, Marketing
Experience working in an office environment administratively supporting more than one individual
Experience collecting and compiling data
Experience using computer information systems that manage an organization's finances, business processes and/or records
Previous knowledge of UI administrative programs
Experience marketing on social media platforms
Experience working with national and state 4-H AmeriCorps program

Physical Requirements & Working Conditions:

Ability to lift/carry or otherwise move items weighing up to 30 pounds

Ability to lift/carry or otherwise move items weighing up to 30 pounds

Required Licensures, Certifications or other

Posting Number: SP004627P

Posting Date: 10/16/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by October 30, 2024, will receive first consideration.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.