Job Details

Program Assistant - Bandier and End Chairs
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Position Number: 5880443
Location: Syracuse, NY
Position Type: Student Affairs and Services

Program Assistant - Bandier and End Chairs

Job #: 041500
Location Syracuse, NY
Pay Range: $20.70 - $21.68 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Occasional Weekend Hours May Be Required. Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This role supports the students and directors of the Bandier Program for Recording and Entertainment Industries and the school's endowed chairs. The role is responsible for administrative, travel-planning, and budget coordination that is essential to the program's/chairs' success.

This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Qualifications:

Job Specific Qualifications:

Responsibilities:
ADMINISTRATIVE ASSISTANCE

Provide high level administrative assistance as assigned, dependent on fluctuating needs.
Serve as primary gatekeeper, managing all calendar, meeting, speaking, committee, and event requests.
Build and maintain relationships with organizations that offer student internships.
Compile regular and annual reports to update donors on status and performance of programs.
Monitor, prioritize, respond and redirect (as appropriate) all communication to the Endowed Chair Suite.
Support endowed chairs as needed with managing communications with grant recipients and partners.

TRAVEL MANAGEMENT

Research and execute all planning for travel (booking train/plane fares for students, faculty, administrators; coordinating vehicles; making reservations for hotels, meeting spaces, restaurants, etc.) for Bandier program director, endowed chairs, guests, speakers, etc.
Coordinate student experiences required by programs, benchmark trips, immersions, capstone programs, festivals, etc.
Communicate timelines and other important travel experience information to students and respond to questions/provide support as needed.
Secure tickets to events and facilities.
Coordinate capstone housing.

EVENT PLANNING & EXECUTION

Independent project management for planning and executing all aspects of events and activities sponsored by the endowed chairs and Bandier Program.
Assist with admissions, graduation, family weekend and alumni visits.
Maintain annual event calendars.
Coordinate with alumni and industry professionals for visits and panels.
Plan and coordinate logistics relating to advisory board meetings.
Collaborate with units across campus for joint events.
Organize Alexia speakers and workshops, and handle logistics for The Alexia judging weekend.

BUDGET/FINANCE PROCESSES

Oversee all financial processes required for reconciling purchases, reimbursements, travel expenses, etc. incurred director, chair, their projects, etc.
Manage credit card reconciliations, reimbursements, travel expenses for chairs, program director, faculty, students, etc. as needed.
Coordinate W-9 payments for guest speakers, panelists, guest editors.
Manage travel allowances for students and per diem for faculty.
Track yearly expenditures in collaboration with budget office.
Track faculty advisor contracts.

RESEARCH PROJECTS

Assist with research projects undertaken by the endowed chairs, including grant submissions, reporting requirements, etc.
Coordinate hiring and overseeing research assistants as needed.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107822

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